13 ways to use Notion for building your story

Discover how writers can harness the full potential of Notion as their go-to tool for organizing and streamlining their creative process. From outlining story structures to staying motivated, unleash your writing superpowers with Notion!
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Notion is a game-changing tool for writers, offering a perfect blend of utility and flexibility. Imagine having a dedicated personal assistant to keep your story organized, and connected, and to provide the motivation you need to see it through to the end.

From brainstorming brilliant ideas, and mapping out plot structures, to developing captivating characters and immersive worlds, Notion is your one-stop destination to organize and visualize your work effortlessly. It's like having a superpower that saves you time and effort.

Track which scenes are in different stages of the writing process

To effectively keep track of and manage the progress of your book, you might want to consider using a Kanban board view with a Notion database tailored specifically for your scenes. This intuitive system allows you to seamlessly move each scene through different stages of the writing process, ensuring that you stay organized and have a clear overview of your writing project's development from beginning to end.

Quickly capture ideas when they come to you

Easily capture ideas with a simple click of a Notion template button, and effortlessly organize them later. Notion template buttons are an awesome way to create new story elements that are already categorized based on your setup. Use the Notion mobile app on your phone for on the go access!

Create blank templates for character profiles and other story elements

Looking to create a standardized profile for each of your characters? Notion's template capabilities have got you covered! Create your own character profile template, or borrow StoryFlint's Character Profile worksheet, and load it into a character database.

With a blank template that automatically fills in every time you create a new character in your character's database, you'll have consistency across the board. That means everything stays on point! 😉 You can also do this over other elements of your story such as locations, scenes, chapters, and events.

Keep your themes, motifs, and symbolism organized

Create themes, motifs, and symbolism and link them together using relations in a Notion database. By organizing a tree structure of themes, motifs, and symbols throughout your story, you can easily keep track of them and ensure they all serve a purpose. Organizing and clarifying these elements adds depth to your story and makes it more engaging.

Organize your story outline in a database

Gain a comprehensive overview of your project's plot outline by utilizing a dedicated scenes database in Notion. With this functionality, you have the flexibility to create distinct views of your scenes database and further categorize them by books, chapters, and plot lines. This allows for a more organized and detailed breakdown of your project's structure.

Create a world building bible

With Notion, you can create your world building bible. It's like having a secret weapon to organize all the juicy details of your fictional world. Say goodbye to losing track of your notes because Notion's got your back. Build your world's bible using databases to connect your characters, locations, settings, research, and so much more. It's truly the ultimate tool to keep your fictional world connected and up-to-date.

Connect all elements of your story using a details database

When it comes to storytelling, the details are like the carefully crafted notes that weave through every element of your story. They bring to life the vivid descriptions of locations, the depth of characters, the captivating scenes, and the pivotal events.

By organizing and connecting these details in a comprehensive database, you can effortlessly refer back to them and maintain consistency, even if you make changes along the way.

Create a historical timeline for your fictional world with databases

You can keep track of every individual event in your fictional world, whether the event takes place in the past or occurs during the plot of your story by creating a historical timeline database in Notion. By creating this, you can also incorporate custom historical eras and months if your fictional world doesn't use the Gregorian calendar of our world.

Read this article to learn more about creating a history timeline in Notion.

Keep track of character appearances and locations for each scene

If you want to keep track of which characters appear in which scenes and where each scene is located, you can create separate databases for characters, locations, and scenes. Then, you can connect your character and location databases to your scenes database using a relation property. This way, you'll have a better understanding of the connections between characters, scenes, and locations.

Build characters using archetypes and Enneagrams

You can create a database of character archetypes that you can use repeatedly when building different characters. This allows you to store information and characteristics of these archetypes neatly in the database. By connecting this archetype database to your character list database, you can easily incorporate the stored archetype information into each corresponding character.

You can also apply this approach by creating an Enneagrams database and connecting it to your character list database.

Organize your scenes in a chapter x plot line matrix

Connect your scenes database to a plot line database and a chapter database to create an interactive Kanban board, a powerful tool to effectively organize and manage your scenes. By utilizing a Chapter x Plot Line Matrix for your book in Notion, you can effortlessly reorganize scenes with ease and convenience through a simple drag-and-drop interface.

Set a work schedule to accomplish your writing goals with a calendar or timeline

To stay on track with your book's chapters, set designated times using a calendar or timeline view of your chapters database. This process will help you stay productive and give you a clear sense of progress within each project's books, chapters, and scenes.

Organize your research notes for this project’s fictional world

To keep all your research for your story organized, create a research library database within your story's workspace. By connecting it to different story elements, you can easily refer back to your research notes as you build your fictional world. This ensures that all your research is in one place and easily accessible, making the storytelling process smoother and more efficient.


With Notion, you have the freedom to personalize your workspace to match your unique style. It's your own creative sanctuary where you can let your imagination run wild. So go ahead, unleash your writing prowess with Notion and experience a whole new level of efficiency and productivity.

Check out StoryFlint's Storyteller OS Notion workspace with all the capabilities mentioned above. Or check out StoryFlint's other Notion templates to start out.

StoryFlint's Storyteller OS

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Kevin Barrett Profile picture
Kevin from StoryFlint

Hello friends! I'm Kevin, the creator of StoryFlint.

I love the science of storytelling and learning how to create compelling characters, plots, themes and worlds.

I'm here to help you organize and visualize your story to make it the best it can be!

More about me

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